Privacy Policy

Privacy Statement for Anko AS

This privacy statement explains how Anko AS collects and uses personal information about you as a customer (private individual), contact person at a customer/supplier, job applicant, former employee, visitor to Anko's websites, or recipient of marketing materials. The statement is written in accordance with the Personal Data Act of 15 June 2018.

Definitions

• Processing of personal data - means any collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data.
• Data Controller - Anko, who determines why personal data should be collected and used, and the means to be used. Thus, we are responsible for the use of the personal data.
• Data Processor - will be the one or those who process personal data on our behalf, such as our accounting firm. The processor can only use the personal data they process on our behalf for what we have determined they should be used for.
• Personal data - is direct or indirect information about a physical person that makes it possible to identify the individual. Such as name, email address, behavior pattern, or IP address.
• Data subject - is the physical person whose personal data is collected.

Customers (private individuals), contact persons at corporate customers, and suppliers

For our private customers, we collect the following personal data: name, address, telephone number, and email. This is to manage the agreement between us and you as a customer. These personal data are stored as long as the accounting law requires us to have this information. If we have performed surveying services for you, we will have documents containing your name and address.

For our business customers and our suppliers, we collect the following contact person data: name, telephone number, and email. This is part of the administration of the contractual relationship between us and the customer/supplier. The information about you as a contact person has either been received from you or from your employer. We delete contact person data from our systems when we are informed by our customers/suppliers that you have left. There will be exceptions to this, such as in our accounting system, where your contact details will continue to lie on already existing invoices. The contact details will also be found in our order history after you have left.

According to the Marketing Act, we can market to our existing customers about our own goods and services. You as a customer can opt-out of this. The right to opt-out does not mean that you can opt-out of operational messages or other messages from us that are necessary to maintain the service agreement we have with you or the company you are a contact person for.

Job Applicants

We process personal data about job applicants to assess whether you are suitable for the job you have applied for. Most of the personal data we process about you will be information that you provide us. When checking your references, your references may provide us with new personal data about you. We may also use open sources such as the internet and social media in the recruitment process. If we use any of these sources for information about you, which we believe will be relevant to the recruitment process, you will have the opportunity to correct any incorrect information.

We delete information about job applicants who do not get the job after the employment process is over. If we want to keep information about you longer, we will ask for your consent.

Former Employees

Anko will be legally required to store some of your personal data after the termination of employment. It will also be necessary to retain personal data about former employees for pensions and any occupational injury cases. Upon termination of employment, we will review the personal data we have about you and delete the data we no longer have a purpose to store.

It will be natural to store personal data about former employees such as name, position, area of work, and the duration of the employment relationship throughout Anko's lifetime. This is based on an assessment that you are part of our company's history.

Visitors to Anko's Websites

When you visit Anko's websites, we collect data about you through what is called cookies. We collect data related to the equipment you use to visit our website, your IP address, and how you move around our websites. We collect this information about you to provide you with the best possible user experience while visiting us. The legal basis we use to collect this information is our legitimate interest in developing our websites so that we can provide you with the best possible user experience. Click here to read more about cookies and how you can stop the use of cookies on your browser.

Recipients of Marketing Material

Anko may send marketing material (newsletter) to potential customers when we have received consent from you. We must be able to document this consent, and you can withdraw this consent at any time.

Your Rights as a Data Subject at Anko AS

• You always have the right to request that incorrect information about you be deleted and corrected.
• You always have the right to request access to the information we have about you (applies to job applicants and former employees). For all other registered, it is shown in this statement what we have registered about you.
• You always have the right to request that information about you be deleted, but as this statement shows, we cannot always comply with this request.

You as a registered can exercise your rights regarding Anko's processing of personal data by sending an email to: post@anko.no. You are entitled to a response without undue delay, and no later than within 30 days.

Sharing of Personal Data with Third Parties and the Use of Data Processors

Anko never shares your personal data with anyone other than the companies that are our data processors. Such as the supplier of our accounting program and the supplier of our websites.

How to Contact Us Regarding Our Responsibility for Your Personal Data

If you believe we have not complied with your rights under the Personal Data Act or have otherwise violated your privacy, please contact us as soon as possible at post@anko.no. You also have the right to file a complaint directly with the Norwegian Data Protection Authority. Contact information is available at www.datatilsynet.no